If you’ve commissioned a website recently, then there’s a decent chance that you have access to a backend area where you are able to make your own changes without the help of Web Developers. Here at DT Media, we use WordPress as a platform for our websites. Using WordPress means our clients can manage updates and blogs on their own, without having to hire us to make the changes. There are a lot of different things you can do when you log into your WordPress Dashboard. Today we are going to teach you how to add new users who can also make changes to your site.

Businesses are a lot of work, and it is often the case that there are many people working alongside each other to keep it running. If this is true for your business, then you probably want to allow your partners to also make changes and updates to your site. Luckily WordPress has you covered, and this is how:

When you first login to your WordPress Dashboard, you will find a list of sections on the left side of the page. The sections can be differ depending on the site, but all websites should have a “Users” section.

Users Section

If you hover over the section, a window should pop up with more options. Choose the “Add New” option to add a user to your site. Alternatively, you can click on the “Users” section and then click on the “Add New” button at the top of the screen.

Add New User Selection

From there it’s as simple as filling out the form. You must enter in a unique username and password for your new user. Don’t forget to include their current email address, where they will be notified of being added to your site.

If the person you are adding has not specified a prefered password; enter a temporary password for now and check the box next to “Send this password to the new user by email.” When you are finished, an email will be sent with their temporary password, and they will have the ability to change it when they login. However, take note that usernames can not be changed, so make sure it is something your associates will remember.

Send this password to the new user by email checkbox

The most important part of this process is selecting the role of your new user. The different roles have access to add and edit different kinds of content. WordPress has several different roles to choose from including: Subscriber, Contributor, Author, Editor, and Administrator.

Role drop down options

  • A Subscriber only has the ability to change parts of their own profile such as password and contact info.
  • A Contributor can write and manage their own posts, but does not have the ability to publish them to the live site on their own.
  • An Author has the same abilities as a contributor, but can publish their posts without the help of someone higher up.
  • An Editor can manage and publish posts made by themselves as well as other users.
  • An Administrator has access to all the websites features and can make changes to any part of the site.

You must be careful when assigning roles to your users. Giving everyone Administrative roles means they can change anything at anytime without your permission. Ensure you only assign Administrative roles to users who are trustworthy, and who require access to advanced features.

If you accidentally assigned the wrong role, or if you want to promote a user to a new role at a later date, you, or any other Administrator have the ability to change it.

When you are done, simply click the blue “Add New User” button at the bottom of the form.

Be sure to check back at our blog for more Tips on managing your site, and good luck!


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